Your Quick Move Check List
Use the checklist below as a quick guide for your detailed planning. It will help define what is to be moved, when you should move it, and a proper timeline.
ALLOW PLENTY OF TIME
Up to 50,000 square feet allow at least six months. More than 50,000 square feet allow at least a year.
USE EMPLOYEES AS A RESOURCE
The More the Merrier - Use your peers! They provide crucial information about what is important to their department to function, which may affect what is moved where and when.
SCHEDULE THE MOVE DATE
Schedule the date of the move as early as possible, and build in contingency plans that anticipate potential problems. The move date must be coordinated with the new furniture and equipment delivery schedule and with internal departments so they are not forced to move during periodic busy time; the goal is to keep the company functioning for as long as possible and avoid downtime.
DON’T MOVE UNNECESSARY ITEMS
The less you move, the less it costs. Encourage employees to purge files and reduce duplication; arrange for off-site storage where feasible. Get rid of debris from closets and storage rooms. Arrange for sale or donation of unwanted items. When in doubt, throw it out.
PREPARE A DETAILED INVENTORY
A comprehensive detailed inventory list is your best tool for controlling costs. Identify areas that require special handling, such as file rooms, conference rooms and libraries and items such as valuable artwork or sensitive equipment. This information will ensure that you are comparing bids developed from identical information and will help to avoid unbudgeted costs.
SCREEN PROSPECTIVE MOVERS
Reputation, resources, availability and performance on similar moves should all be researched. A visit to a mover’s facility is a good idea. When a mover is selected, make sure there is a detailed move and budget plan that coordinates with your understanding of what will happen, and when.
RESERVE ELEVATORS AND LOADING DOCKS
Make sure that you have scheduled the use of elevators and loading docks with the building, for both departure and arrival. For large moves, make sure move-in is coordinated with completion of new space and installation of new furnishings and equipment to avoid overtime or return visits.